From:	Disalvo, Bonnie
Sent:	Wednesday, March 10, 2010 10:35 AM
To:	Browning, Marsha; Conti, Kathryn; Davis, Glen; Dickerson, Tracy; Hastey, Ryan; Huffman, Matt; Kisly, Paul; Matthiesen, Leanne; O'Connell, Davin; Oughterson, John; Palti, Yniv; Reed, Marshall; Rubano, Melissa; Stout, Robert; Swan, Kenneth; Troutman, Terry; Vaughan, Richard; Wildonger, Jeffrey
Cc:	Santoyo, Carlos; Davis, Glen
Subject:	EMS Targets for 2010 and sugestions for addressing them

2010 List of Prospective EMS Targets and Suggestions for Addressing Them
(Suggestions are in green italics)

Executive Order 13514 "Federal Leadership in Environmental, Energy, and Economic Performance," signed by President Obama lays out the following numerical targets for all Federal agencies: 

Target:  Reduce petroleum consumption by 2% per year through FY2020 (applies to agencies with fleets of more than 20 vehicles) (Baseline FY2005).
•	When replacing location fleet vehicles, consider replacement with hybrid, flex-fuel or more fuel-efficient vehicles
•	For facilities having on-site fuel storage, consider the use of biofuels for heating and the operation of fleet and agricultural equipment

Target:  Reduce water consumption by 2% annually 
(a) Potable water use through FY2020 (26% total reduction).  Baseline level is potable water use in FY2007.  Metered water use should be calculated each year based upon building square footage.   
(b) Industrial, landscaping, and agricultural water intensity by FY2020 (20% total reduction).  Baseline level is industrial and agricultural water use in FY2010.
•	Implement water management strategies in your buildings which may include the installation of water-efficient and low-flow fixtures
•	For chiller systems upgrades, consider the installation of chiller systems which require reduced volumes of water 
•	For operations that require large volumes of water (e.g., aquaculture research), consider the installation of water re-use systems 
•	Implement a facility maintenance plan for inspection and prudent repair of plumbing leaks
•	Consider consolidation of greenhouse plant materials during winter months 
•	Water greenhouse plant materials and irrigate field / landscape plants during coolest part of day
•	When landscaping around buildings, use native or acclimated plant materials that require minimum maintenance and irrigation

Target:  Reduce solid waste generation by achieving a 50% or higher diversion rate: 
(a) Non-hazardous solid waste by FY2015.
•	Reduce paper use and acquire paper containing at least 30% postconsumer fiber
•	Implement or expand a materials recycling program at your facility (materials that are recyclable include paper, cardboard, plastic, aluminum, steel, household glass, spent fluorescent or high intensity discharge lamps, and waste oils)
•	Implement or expand a materials reuse program at your facility.  Common materials that are reusable include packaging materials, Styrofoam shipping containers, tip boxes, etc.
•	Employ environmentally sound practices for the disposition of all location excess or surplus electronic products.
   
(b) Construction and demolition materials and debris by FY2015.
•	Ensuring that biobased and recyclable-content materials are considered during facility renovations (furniture, carpet, ceiling tiles, etc.)
•	Identify and provide salvage, reuse, and recycling services for waste generated from site-related construction and demolition projects, where markets or onsite recycling opportunities exist.
 
Ensure at least 15% of existing buildings and leases (>5,000 gross sq ft) meet the Guiding Principles by FY2015, with continued progress towards 100%. 

Target:  Ensure 95% of all new contracts, including non-exempt contract modifications, require products and services that are energy-efficient, water-efficient, biobased, environmentally preferable, non-ozone depleting, contain recycled-content, non-toxic or less-toxic alternatives. 

•	Bio-based, recycled, energy and water efficient, sustainably harvested, low toxicity, and rapidly renewable products are examples of environmentally preferable products.

E.O. 13514 also sets non-numerical targets that agencies must reach, including:
 
Target:  Increase renewable energy and renewable energy generation on agency property.
•	Consider the feasibility of installing solar powered systems as you replace aging equipment 
•	Evaluate the feasibility of purchasing “green” generated power from your local utility
•	Consider the installation of geo-thermal loops in lieu of heating/cooling outside air when making HVAC upgrades
 
Target:  Pursue opportunities with vendors and contractors to reduce GHG emissions (i.e., transportation options and supply chain activities).
Greenhouse gases (GHG) include carbon dioxide, nitrous oxide, methane, ozone, sulfur hexafluoride, hydrofluorocarbons, perfluorocarbons and other natural or man-made gases in the atmosphere that absorb and emit radiation within the thermal infrared range.

•	Refrigerant replacement and removal program instituted at your facility
•	Chiller replacement projects
 
Target:  Reduce building energy intensity.
•	Develop an energy and water management plan that is reviewed and updated at least annually. 
•	Eliminate unnecessary lighting of unoccupied areas at your facility
•	Install energy efficient lamps and bulbs in facility offices, laboratories, greenhouses, and consider LED evacuation exit signage
•	Reduce plug load at your facility by purchasing Energy Star appliances
•	Turn off equipment that is not in use (incubators, growth chambers,  refrigeration, office electronics
•	Consider removal of vending machine lights and installing vending misers
•	Installation of fume hood set back systems for operations during unoccupied periods
•	Building envelope improvements (window replacement)
•	Ensure procurement preference for EPEAT-registered electronic products.
•	Area / Location Facility Energy Managers will perform facility energy and water surveys and re-commissioning or retro-commissioning of covered facilities every four years.
•	Upgrade standard motors to Premium Efficiency whenever replacement occurs

Target:  Ensure all new Federal buildings that enter the planning process in 2020 and thereafter are designed to achieve zero-net-energy standards by 2030. 

Target:  Use low GHG emitting vehicles, including AFVs, and optimize the number of vehicles in agency fleets. 

Target:  Implement a source reduction program to minimize waste and pollutant generation. 
•	Reduce amount of hazardous materials entering the lab.  When preparing a new testing protocol consider the kinds and amounts of waste generated and determine how they can be reduced or eliminated by, or by changing purchasing practices.
•	Buy chemicals in small quantities to assure inventory will be used before it expires or deteriorates. The facility may also want to develop a procedure for inspecting the lab prior to the start of a research effort and after the end of the research effort to make sure there are no orphan containers or wastes that need to be disposed.
•	It is also efficient to share materials that are used to minimize what needs to be purchased or disposed. Of course it is not always possible to share chemicals because individual labs often have separate funding streams, but that doesn’t mean it won’t work in some cases. Some of these practices will be a part of your EMS, as an EMS includes a commitment to prevent pollution.
•	Reduce use of hazardous materials in the lab.  Reducing the use of hazardous materials in your procedures and experiments will result in reduced waste. It can be effective to substitute less toxic chemicals or to perform experiments in micro-scale.
•	Reduce generation of hazardous waste leaving the lab.  Consider reducing the generation of hazardous waste by decreasing the use of cleaning solvents by reusing solvent or using less to begin with.
•	Use non-mercury thermometers, manometers, and other instruments when possible

Target:  Decrease use of chemicals directly associated with GHG emissions. 

Target:  Ensure that facility aboveground and underground storage tanks are managed in accordance with state and Federal regulations 
•	Review requirements applicable to your facility storage tanks to determine if an SPCC (Spill Prevention, Control and Countermeasures) Plan is required
•	Train all appropriate personnel on tank monitoring systems for leak detection
•	and reducing the number of spills to zero
•	Ensure that all monitoring equipment is operating correctly and that all periodic monitoring is performed and documented in accordance with regulatory requirements
•	If regulatory violations are identified from an internal or external audit or inspection, your facility EMS requires that corrective and preventive actions be implemented and documented

Target:  Ensure that air pollutants are properly managed (Air emission problems at laboratories can originate from various places, including the boiler used for heating the facility or coolants used in equipment.  Emissions may also come from friable asbestos in walls and ducts, or toxic chemicals.)
•	Review federal and state regulations before installing a new boiler or steam generating equipment to determine if equipment is subject to regulation
•	Ensure that existing boilers or steam generators are properly maintained to prevent emission of excess NOx, particulates, or SO2
•	Check for new permit requirements if you modify or add air emission sources 
•	Determine if approved substitutes are used if purchasing HVAC equipment, refrigeration equipment, fire extinguishers or other potential sources of CFCs
•	Ensure that equipment used to recover CFCs or halons (ozone-depleting substances) and that personnel performing coolant maintenance of HVAC or refrigeration systems are properly certified

Additional guidance, recommendations, and suggestions that can be utilized as targets within your facility EMS can be found in the 2009 ARS Policy & Procedures 134.2 “Energy, Water, and Sustainability Policy” available on the ARS AFM website.